Event Planning

Explore the essential aspects of event management, from understanding client needs to mastering event logistics. Gain insights into feasibility assessments, crafting winning event bids, and navigating legal requirements. Learn the intricacies of risk management, event design, and strategic planning to ensure successful execution. Delve into human resource and entertainment planning to create memorable experiences. This comprehensive guide equips you with the knowledge and tools needed for effective event management, crucial for delivering exceptional events and fostering strong client relationships.

Event Planning

1 Getting to know your client

  1. Knowing Your Client
  2. Sample Client Interview Form
  3. Servicing the Sponsor’s Needs
  4. How to Identify Appropriate Sponsorship?
  5. Strengthening Relationships with the Client

2 Feasibility assessment of the event

  1. Feasibility Assessment in Event Management
  2. Feasibility Assessment Steps
  3. Feasibility Assessment Parameters / Domains
  4. Tools for Feasibility
  5. Writing a Feasibility Report

3 Bidding for events-I (Components and criteria for winning bids)

  1. What is Meant by Bidding for Events?
  2. Event Bidding Lifecycle: The Process
  3. Key Bid Components and Criteria
  4. Critical Factors in Winning a Bid
  5. Destination Level Bids

4 Bidding for events-II (Event proposal)

  1. Request for Proposal or Event Brief
  2. The Essentialities of an Event Proposal
  3. Preparing an Event Proposal
  4. Delivering a Winning Proposal

5 Laws, permits and licenses in event management

  1. Laws Related to Event Management
  2. Licenses and Approvals
  3. Permissions and NOC

6 Contracts

  1. Definition and Elements of a Contract
  2. Components of a Contract
  3. Types of Contract
  4. Contract Management Process
  5. Contracts Required by an Event Management Company

7 Events risk management-I (Norms and policy)

  1. Risk Awareness: Types of Risks
  2. Development of Event Safety Norms
  3. Risk Management Policy

8 Event risk management-II (Process and control)

  1. Risk Management Process
  2. Planning for Risk Prevention and Its Management
  3. Emergency Response Plans (ERP)
  4. Post-Event Analysis

9 Event design

  1. Meaning of Event Design
  2. Principles of Event Design
  3. Development of Event Design
  4. Expected Outcomes that Impact Event Design
  5. Role of Sensory Experience

10 Event planning

  1. Importance of Event Planning
  2. Elements of the Strategic Event Planning Process
  3. Steps in Developing a Strategic Event Plan
  4. Tools for Event Planning and Management

11 Human resource planning

  1. Need for Human Resource Planning in Event Management
  2. Concept of Human Resource Planning
  3. Process of Human Resource Planning
  4. Motivation
  5. Team Building
  6. Statutory Requirements and Legislation
  7. Human Resource Information System

12 Planning of logistics

  1. Importance of Logistics in Event Management
  2. Logistics Plan
  3. Elements of Event Logistics
  4. Techniques of Logistics Management

13 Entertainment planning

  1. Factors Affecting the Selection of Entertainment
  2. Entertainment Management Process
  3. Managing Entertainers or Performers